Meeting Planner – Find Overlapping Work Hours Across Time Zones
Add your team members' cities and instantly see every overlapping working window (9am-6pm). The green highlights show when everyone is free - pick the slot that works for the whole team.
✅ Quick Answer: What is the best time to meet between London and New York?
London + New York: the classic overlap is 2:00-5:00 PM in London, which is 9:00 AM-Noon in New York. London + Sydney: the 9-to-6 days barely overlap, so the practical window is Sydney 5:00-6:00 PM, which is London 8:00-9:00 AM. Add your cities below to find your team's exact window.
Pro tip: if no overlap exists, alternate meeting times - one week Asia-friendly, the next Americas-friendly.
Add 2 to 4 cities. Each location shows its working hours (9am-6pm) on the timeline below.
Frequently Asked Questions
How do I use the meeting planner?
Choose a city from the dropdown and click Add. Repeat for each participant location (up to 4). The timeline shows the working hours (9am-6pm) of every location side by side on a 24-hour axis, with every overlapping hour highlighted in green. Use the highlighted windows to schedule your meeting.
Why do some time zones never overlap?
Locations far apart on the globe can have completely opposite working hours. For example, New York (UTC-4/-5) and Tokyo (UTC+9) have almost no overlap between a 9am-6pm working day, because a 9am meeting in Tokyo is 8pm the previous day in New York. The planner shows when no overlap exists so you know immediately.
Does the planner account for daylight saving time?
Yes. The planner uses IANA time zone identifiers (like America/New_York) and the browser's time zone database, so it automatically reflects the current daylight saving rules of every location.
What is the best time to meet between the US and Europe?
For the US East Coast and Western Europe, the classic overlap is around 2pm-5pm in Europe, which is 8am-11am on the US East Coast. For the US West Coast it shifts later: roughly 4pm-6pm in Europe and 7am-9am in Los Angeles.
Can I plan a meeting with more than 4 time zones?
The planner supports up to 4 locations, which covers the vast majority of remote team meetings. For larger groups, remove less critical locations and check overlaps in pairs, or schedule the core group first and rotate a representative from each region.
What is the best time to meet between London and Sydney?
London and Sydney are 9-11 hours apart depending on the season, so their 9am-6pm days barely overlap. The most practical window is Sydney early evening, which lands in the London morning: Sydney 5:00-6:00 PM equals London 8:00-9:00 AM (when London is on summer time). In winter the gap widens to 11 hours, so plan for alternating slots: one week Sydney takes the early shift, the next week London does.
How do I schedule a meeting between New York and Tokyo?
Tokyo is 13-14 hours ahead of New York (13 in summer, 14 in winter), so the two 9-to-6 workdays never overlap. The two workable patterns are: New York early evening, which reaches Tokyo the next morning (New York 6:00-8:00 PM = Tokyo 8:00-10:00 AM next day), or New York early morning, which reaches Tokyo the same evening (New York 8:00-9:00 AM = Tokyo 9:00-10:00 PM). Alternate the two windows so neither team always takes the late call.
What is the best time to meet between New York and London?
London is normally 5 hours ahead of New York, dropping to 4 for the few weeks each spring and autumn when the two countries change their clocks on different dates. The classic overlap is 2:00-5:00 PM London time, which is 9:00 AM-Noon in New York - comfortably inside both teams' 9am-6pm working day.
Free Meeting Planner — Find the Perfect Time for Remote Teams
Scheduling a call between New York, London and Bangalore is one of the most painful parts of remote work. Our meeting planner takes the guesswork out of it: add up to 4 cities, and a 24-hour timeline instantly shows each location's working hours with every overlap highlighted. No more mental math, no more 3am wake-up calls.
Why use our meeting planner?
- Visual 24-hour timeline instead of confusing offset tables.
- Highlights all overlapping working windows in one glance.
- Supports up to 4 locations for the typical remote team.
- Uses IANA time zones, so daylight saving is handled automatically.
- Shows the exact local time of every participant for each overlap.
- 100% free and private — no sign-up, nothing leaves your browser.
Common uses for the meeting planner
- Remote teams coordinating across the US, Europe and Asia.
- Freelancers scheduling calls with international clients.
- Students arranging group projects with classmates abroad.
- Families and friends planning video calls across continents.
- Customer success teams booking demos across time zones.
- Recruiters scheduling interviews with global candidates.
Stop asking "what time is it there?" and start asking "when are we all online?" Plan your next global meeting in seconds — free, private and unlimited.